Commissioner's Corner

Greetings,
The new Scouting season has arrived; we are busy with registration and program planning. It promises to be a very eventful year; our Leadership Team is ready to go!!! Contact us if you are ready to join the excitement!!!

It Starts With Scouts!!!
Dianne Ullman,
13th Group Commissioner.

Group Committee

Group Committees are formed to assist Group Commissioners in servicing and supporting Groups. Group Commissioners need not do everything themselves. Part of their responsibility includes assessing the needs of the Group, determining the amount of work to be done and, if necessary, building a team to ensure that all tasks/responsibilities are achieved. Depending upon the size of the Group, positions may be merged or other positions added as required, i.e., large Groups may find it helpful to add a Group Fundraiser, or Quartermaster to look after the purchasing, storage, maintenance and insurance of equipment. Examples of positions that Group Committees may choose to fill may include, but are not limited, those listed below:

Group Commissioner
Group Administrator
Group Treasurer
Group Secretary
Group Registrar
Liaison - Sponsor/Group
Section Representatives
Parents of Registered Members

Please see below for a profile of each of the 13th's Group Committee members.

Group Commissioner

The Group Commissioner is a registered member who is appointed to this position by the Area Commissioner; is recognized as the principal point of contact for the Group and assumes the leadership of a Group Committee; is directly accountable to the Area Commissioner. The Group Commissioner’s prime function is to ensure compliance with Scouts Canada’s By-Law, Policies and Procedures as well as Program Standards, and ensures that Section Leaders receive appropriate program service and support. Typical roles and/or responsibilities include but are not limited to:

- Recruitment, selection, and appointment of Leaders;
- Review & approval of section programs & outdoor activities;
- Policy, procedure, & Program Standards Compliance;
- Encourage an attitude favourable for growth;
- Assist Leaders where necessary;
- Leader development;
- Fostering relationships (parents, Leaders, Partner/Sponsor, other Commissioners.

The Group Commissioner must also be a signing authority on the Group Committee bank account.

Group Administrator

The Group Administrator effectively administers non-program activities that are related to the Group, and the well being of the Group as directed by the Group Commissioner. Typical roles & responsibilities include chairing the Group Committee meetings if needed, creating opportunities for growth, assisting with the preparation of budgets, preparing for & anticipating in the Group Annual Review, ensuring that all potential members are properly accommodated in Groups & registered accordingly, assisting in planning Group functions & events, recording & maintaining Group records, & assisting Leaders as required.

Group Treasurer

The Group Treasurer/Fundraiser is a registered member who is elected to this position by the membership for a three (3) year term and will effectively record, maintain, plan and explain all financial matters pertaining to the Group and Sections. Present a monthly detailed report that is distributed at least one (1) week prior to the next Group Meeting through a suitable and agreed to means. Handle all financial matters on a daily basis or as required by the Group Committee. Ensure that all section books are properly maintained and audited on a monthly basis; also must be a signing authority on all section accounts. Have all financial records (sections & group) complete and up to date for the year end financial analysis as per the current Scouts Canada By-Law, Policies & Procedures. Ensure that the Group participates in all of Scouts Canada’s official fundraisers. Take the lead in the development of fundraising goals, action plans and the implementation of these goals and plans.

Group Secretary

The Group Secretary is a registered member who is elected to this position by the membership for a three (3) year term and will effectively record and maintain minutes and decisions made as well as compose other correspondence as required by the Group Committee. Present a monthly detailed report of the previous Group Committee meeting minutes that is distributed at least two (2) weeks prior to the next Group Meeting through a suitable and agreed to means. Provides excellent support to Section Scouters and Group Commissioner ensuring appropriate forms are provided to the Council in a timely manner.

Group Registrar

The Registrar is responsible for registering members through the Scouts Canada Membership Management System, and to organize an efficient pre-registration process in the Spring for new and returning members, and well as a fall registration process.

Sponsor Representative (Liaison)

This person assist’s in providing resources to enable the Group to promote the goals and ideals of the sponsor and training for leaders in the goals and ideals of the Sponsor, in keeping with Scouts Canada’s Mission, Principles, Policies and Standard Operating Procedures. This person assist’s in providing resources for the encouragement of the Religion in Life Award program and provides for appropriate recognition of recipients of the award. Always ensures adequate meeting facilities are provided for the Group. One of the most important responsibilities is to ensure good relationships and information flow between Sponsor and Group and Group and Sponsor.

Meet Our Group Committee

Group Commissioner Dianne Ullman

Group Treasurer Ryan Ullman

Group Administrator Carl Goodwin

Last Updated On September 9th., 2011.